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HIPAA & Open Records

computer workstationHIPAA

We are committed to maintaining the privacy and security of your health information, and are required to do so by law. This notice describes the rights you have concerning your health information and how we may use and share your health information. Please review this information carefully.

Privacy Notices

Summary Information About Our Privacy Practices

Open Records

We are committed to the principles of open government and accountability. Records created or received by PHMDC and its employees in connection with the transaction of public business are subject to public inspection. Unless a record is specifically exempt from this requirement, such as records that contain protected health information, the record shall be released to the public.

Requesting PHMDC Open Records

A written request is required in most instances. Please send your request to PHMDC Records Custodian, 210 Martin Luther King Jr Blvd, Rm. 507, Madison, WI 53703 or send an e-mail to health@publichealthmdc.com.

Fees for copies of records

We charge 25 cents per hard copy to cover administrative and copying costs. Records provided electronically may incur a media storage fee. Copies that would normally be made for the public do not incur a fee.

Records inspection availability

PHMDC public records are available for inspection and copying during normal business hours, Monday – Friday, 8:00 am – 4:00 pm. Please contact the Records Custodian at (608) 266-4821 or at health@publichealthmdc.com.

Phase 1 Environmental Site Assessment Records Requests

There is a $63 administrative fee per address for Phase 1 Assessment requests. When submitting your requests, please include:

  • The specific information/records are you seeking.
  • Date(s) or date range of records or dates when events of interest occurred.
  • Complete address of the property or other data about the location of the property.
  • Parcel number of each property.

While we strive to maintain complete records regarding environmental health concerns, our records may not contain all the information available on the property you indicated. We highly recommend that you also request information from the following State and local agencies as appropriate:

  • Wisconsin Department of Natural Resources (DNR), Wisconsin Department of Safety and Professional Services (DSPS), and Wisconsin Department of Agricultural, Trade & Consumer Protection (DATCP).
  • Public Works or Engineering, Public Utilities, and Planning and Zoning

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